Document Controller - London

Key Responsibilities:

• Document Management: Ensure accurate management and organization of all project documents, including drawings, specifications, reports, and correspondence.
• Document Control Systems: Maintain and manage electronic document management systems (EDMS), ensuring documents are correctly filed and easily retrievable (such as 4-Projects, ProjectVault, Conject, BIW, ASite, Doc Hosting & Buzzsaw).
• Distribution and Access Control: Manage the distribution of documents to relevant stakeholders, both internally and externally.
• Compliance and Standards: Ensure all documentation complies with company standards, industry regulations, and client requirements.
• Version Control: Track and manage document versions, ensuring the latest versions are available and obsolete versions are archived or disposed of according to protocols.
• Quality Assurance: Conduct regular audits and reviews of document control processes to maintain high standards of quality and consistency.
• Training and Support: Provide training and support to project teams on document control procedures and the use of document management systems.
• Reporting: Generate reports on document status, compliance, and any issues for management review.
• Record Keeping: Maintain comprehensive and accurate records of all project documentation, correspondence, and transactions.
• Project Support: Provide administrative support to project teams, including assisting with the preparation of reports, presentations, and other documentation as required.

Desired Qualities:

• Attention to Detail: Meticulous and thorough, with a keen eye for accuracy and consistency in documentation.
• Organizational Skills: Exceptional ability to manage and organize large volumes of documents and information efficiently.
• Proactive Attitude: Self-motivated with a proactive approach to problem-solving and process improvement.
• Communication Skills: Strong verbal and written communication skills, able to liaise effectively with diverse stakeholders.
• Technical Proficiency: Proficient in using document management software and systems, as well as standard office applications (e.g., Microsoft Office Suite).
• Time Management: Ability to prioritize tasks, manage time effectively, and meet deadlines under pressure.
• Team Player: Collaborative and able to work effectively within a team environment, as well as independently.
• Discretion and Confidentiality: Trustworthy and capable of handling sensitive information with discretion and maintaining confidentiality.
• Problem-Solving Skills: Capable of identifying issues and implementing effective solutions promptly.
• Adaptability: Flexible and able to adapt to changing project requirements and work environments.
• Customer Service Orientation: Strong commitment to providing excellent support and service to internal and external stakeholders.
• Experience and Knowledge: Relevant experience in document control, preferably within the construction or building services industry, and familiarity with industry standards and practices.

Applicants:

Please send CV’s to: careers@fhpp.com